Privacy Notice for Job Applicants
We are pleased that you are interested in our company and are applying—or have applied—for a position with us. Below, we would like to provide you with information regarding the processing of your personal data in connection with your application.
Who is responsible for data processing?
The data controller as defined by data protection law is:
Lebenshaus Koinonia gGmbH
Alte Hauptstraße 95
72290 Loßburg, Wälde
You can find more information about our company, details on our authorized representatives, and additional contact options in the legal notice section of our website:https://lebenshaus-koinonia.de/impressum/
What personal data do we process about you? And for what purposes?
We process the data you have sent us in connection with your application to assess your suitability for the position (or, if applicable, other open positions within our company) and to carry out the application process.
What is the legal basis for this?
The legal basis for the processing of your personal data in this application process is primarily Section 26 of the German Federal Data Protection Act (BDSG), as amended effective May 25, 2018. According to this provision, the processing of data necessary in connection with the decision to establish an employment relationship is permitted.
Should the data be required for legal proceedings after the application process has been completed, data processing may take place based on the requirements of Art. 6 of the GDPR, in particular to pursue legitimate interests pursuant to Art. 6(1)(f) of the GDPR. Our interest in such cases consists of asserting or defending claims.
How long is the data stored?
Data from applicants is deleted 6 months after a rejection.
If you have consented to the continued storage of your personal data, we will transfer your data to our applicant pool. There, the data will be deleted after two years.
If you have been offered a position as part of the application process, the data will be transferred from the applicant data system to our human resources information system.
To whom is the data disclosed?
We use a specialized software provider for the application process. This provider acts as a service provider on our behalf and may, in connection with the maintenance and upkeep of the systems, also gain access to your personal data. We have entered into a so-called data processing agreement with this provider, which ensures that data processing is carried out in a lawful manner.
Once we receive your application, the Human Resources department will review your application data. Suitable applications are then forwarded internally to the department heads responsible for the respective open position. The next steps are then coordinated. Within the company, access to your data is generally limited to those individuals who need it to ensure the proper conduct of our application process.
Where is the data processed?
The data is processed exclusively in data centers located in the Federal Republic of Germany.
Your Rights as a “Data Subject”
You have the right to access the personal data we process about you.
If a request for access is not submitted in writing, please understand that we may require you to provide proof that you are the person you claim to be.
Furthermore, you have the right to have your data corrected, deleted, or to restrict its processing, to the extent permitted by law.
You also have the right to object to the processing of your data within the framework of legal requirements. The same applies to your right to data portability.
Our Data Protection Officer
We have appointed an external Data Protection Officer for our company. You can reach him using the following contact information:
KIJUda
– Marvin Strohmeier
Zum Weidental 1
37136 Seulingen
Email: datenschutz@kijuda.com
Right to File a Complaint
You have the right to file a complaint with a data protection supervisory authority regarding our processing of your personal data.